WENR

Converting Secondary Grades from India

Converting Secondary Grades from India Lead Image: A photo of Indian students studying [1]


Editor’s note: This is an updated version of an article that appeared in the October 2011 issue of WENR. The article has been updated to include sample secondary documents with explanatory notes. This section and a link to the documents can be found at the bottom of the page.


In academic year 2010/11 there were almost 104,000 [2] Indian students at U.S. colleges and universities, and while just 14,000 of them were enrolled at the undergraduate level, Indian students in bachelor’s programs still represented the third largest national body of undergraduate students in the United States (after China and South Korea).

More recent data suggest that Indian attendance at U.S. institutions of higher education is set for renewed growth after a couple of years of stagnating enrollments. According to figures [3] released at the end of October by the U.S. Embassy in New Delhi, visa applications from prospective Indian students grew by 18 percent in fiscal year 2011 (October to September) versus 2010. In our own offices at World Education Services, we saw similar growth in applications from Indians seeking evaluations of their academic credentials in the first half of 2011 versus the same period in 2010.

Factors that seem likely to drive continued growth in enrollments among Indian students include a booming Indian economy, an expanding middle class, the widening gap between demand for higher education and available places at respected Indian institutions of higher education, and the easing of visa and student workplace regulations in the United States.


Statistical Overview (2005/06)

* Percent enrolled from the relevant age group.
Source: Selected Educational Statistics, 2005-06 [4]


The bulk of the Indian student body will continue to enroll at the graduate level, but increased affluence among a growing middle class is likely to continue a trend that in recent years has seen strong growth in enrollments at the undergraduate level. For U.S. admissions departments, this raises questions about how best to select from the growing pool of Indian secondary-school leavers. Many of these applicants will have yet to take their school-leaving examinations, a fact that makes assessing suitability for undergraduate admission somewhat problematic.

In this article, which appears as a companion piece to recent WES webinars [5] on the same topic, we offer advice on ensuring accurate credential evaluations and admissions decisions based on best practices in obtaining and verifying necessary academic documents, and in converting Indian secondary grades.


Key Characteristics of Indian Secondary Education

Converting Secondary Grades from India: Graphic showing the structure of Indian secondary education [6]

The structure of Indian secondary education

Secondary education in India begins after eight years of elementary education and is divided into two years of secondary education (classes IX and X) and two years of senior secondary education (classes XI and XII).


Examination Boards

At the end of the secondary phase (class X), students take a set of externally administered examinations from either a state or national (All-India) examination board. Students who pass the secondary examinations earn a certificate usually called the Secondary School Certificate or SSC. These students are eligible for senior secondary school.


Secondary qualifications may also be known as:


After two years of senior secondary school, students are again examined by their school’s affiliated board and, if successful, awarded the Higher Secondary (School) Certificate (HSC/HSSC). There are also examinations administered internally by individual secondary schools at the end of class XI.


Higher Secondary Certificates may also be known as:


Students who pass the HSC are eligible for university admissions, although some selective colleges or universities require separate admissions examinations. Approximately 25 percent of the 9.5 million students who took Standard XII examinations in 2008 did not pass, meaning that only 75 percent of students were eligible to receive the final certificate.

Admission to professional programs (engineering, architecture, medicine etc) is through competitive state- or national-level entrance examinations. These include the Joint Entrance Examination (Indian Institutes of Technology), the All-India Pre-Medical/Pre-Dental Examination, and the All-India Engineering Entrance Examination.

There are a total of 31 state examination boards and three national boards [7]. Secondary schools are affiliated to either the state board relevant to their location or one of two national boards. The two major national boards are the Central Board of Secondary Education [8] (CBSE) and the Council for Indian School Certificate Examinations [9] (CISCE).

The overall number of students taking the Standard XII (HSC) Examination in 2008 was almost 9.5 million. Over 94 percent of those students took state boards with just 5.8 percent taking either the CBSE or ISCE exams. Despite the overall low percentage of students taking national board exams, a disproportionate number of students who come to North American schools take one of the two central board examinations, so admissions officers should be familiar with their documents.

It should also be noted that the central boards administer examinations overseas for Indian students in secondary schools mainly in the Middle East and Southeast Asia.

Curriculum and Examination Content

Upper secondary school is divided into two branches: Academic or technical/vocational. In the academic branch, students select one of three streams: Science, business or humanities.

The language of instruction is one of India’s 30 official regional languages. The particular language will depend on where exactly the school is located, with the exception of some private schools where the language of instruction is English. Most state boards will have a language of instruction particular to its curriculum. For CBSE-affiliated schools, the language of instruction will depend on the state (or country) in which the school is located, while CISCE-affiliated schools typically teach in English.

Students are typically examined in either two languages and three stream subjects or one language and four stream subjects. If students take just one language, it must be either English or Hindi. The second language can be any of the 30 regional languages or a foreign language identified by the board.

On the certificate marksheet (transcript), the only scores that appear are the externally examined subjects. The results of internally examined subjects outside of a student’s concentration do not typically appear on the final board marksheet, although they are frequently named as having been taken.

The marksheet will indicate the maximum number of marks available in each subject in addition to the score the student achieved. Grade point averages can be calculated from these two numbers.

Converting Secondary Grades from India Image 1: Table showing the standard secondary curriculum in India [10]

An academic week consists of 45 periods of 40 minutes each (CBSE), and the distribution of periods per week is as follows:

Converting Secondary Grades from India Image 2: Table showing the study period per academic week in India [11]

CBSE Class XII curriculum and grading guidelines for 2012/13 are available here (PDF): http://cbse.nic.in/currisyllabus/senior curriculum-vol-1-2013.pdf [12]

A New CBSE Grading Scheme for Classes IX & X

In 2009, the Central Board of Secondary Education (CBSE) replaced its old marking scheme for class X examinations with a new grading system to be used in end-of-term examinations in classes IX and X. Under the new system, student admission to the senior-secondary level at CBSE-affiliated schools is no longer based on one set of high stakes examinations, a major critique of the Indian schooling system, but rather a new Cumulative Grade Point Average (CGPA). Students leaving school at the end of class X still take certificate examinations.

The new grading protocol averages marks obtained by students in each subject to achieve an overall grade point average. Individual grades are considered when determining the stream that students will enter for senior secondary school. For example, schools can calculate a student’s performance in the sciences by taking the average score of the grade points in mathematics, science and English.

The CBSE now awards grades for each subject on a nine-point scale. Aptitude tests have also been introduced in grades IX and X, in addition to the CGPA, to help schools gauge student ability, while also discouraging what the board sees as unhealthy competition among students.

Under the nine-point grading system, a student’s performance is first assessed using conventional numerical marking and then converted to grades on the basis of pre-determined mark ranges.

It appears that some state boards are following the CBSE’s example in changing to what is described in India as a Continuous and Comprehensive Evaluation (CCE) system. A governmental committee has also looked into the viability of introducing such a system at the upper secondary level.

Converting Secondary Grades from India Image 3: Table showing the Central Board of Secondary Education grading scheme for classes IX and X [13]

Grading Scales

The most common grading scale, and the one used by most state secondary boards, is percentile based with corresponding classifications.

Converting Secondary Grades from India Image 4: Table showing the most common secondary grading scale used by state boards in India [14]

The CBSE uses nine positional grades in each subject, which are based on the performance of ALL the candidates who passed the exam in that subject in a given year. Positional grades are given with marks of 0-100, but are based on a comparative curve rather than on absolute grade ranges. Therefore, the CBSE positional grades are a good indication of the quality of the student in relation to his or her peers in that particular year.

Converting Secondary Grades from India Image 5: Table showing the Central Board of Secondary Education positional grades [15]

The CISCE has a minimum pass grade of 40 percent and no classification system.

Converting Secondary Grades from India Image 6: Table showing the Council for Indian School Certificate Examinations grading scale [16]

The CISCE also gives a positional classification on the basis of marks earned in each subject, but according to set rigid ranges as opposed to the performance curve of the CBSE. The positional grades are provided on a separate “Pass Certificate” that accompanies the marksheet.

Converting Secondary Grades from India Image 7: Table showing the Council for Indian School Certificate Examinations positional grades [17]

The Mechanics of Determining GPA Equivalents

State Boards

  1. The GPA is obtained by converting the division classification reflected on the marksheet into a US grade (see grading scale above), where the classification is determined by dividing the total marks earned by the maximum marks available.
    Or
  2. The GPA is obtained by a calculation based on the marks earned in each subject.

National Boards

For the national boards there are no overall classifications, so the GPA has to be calculated from each passing mark in each subject.

WES Document Requirements

Converting Secondary Grades from India Image 8: Table showing the required secondary documents from India [18]

Admissions offices should request marksheets or certificates directly from the board affiliated with the school attended. This is the case for all boards.

If the student has not completed class XII at the time of application then class X results can also be sent directly. Intermediate grades, either class XI or incomplete class XII can be requested directly from the school attended. Intermediate grading is based on internally examined or assessed courses.

The marksheet will always show if the student earned a final degree, which means that the original degree certificate is not needed for an accurate evaluation. However, WES does require a copy of the degree certificate as a backup. If your institution requires the original degree certificate then it can also be requested from the board.

The CBSE degree certificate will always show both the internally and externally examined subjects taken by the student near the bottom of the document. However, the marksheet will only show marks for externally examined subjects. The document will also show if the student has an overall pass or not (did or did not graduate), but this should not be taken as a positional grade.

The CISCE degree documents will show ‘Pass Certificate Awarded’ at the bottom to indicate that the degree certificate was attained. The accompanying document known as the Pass Certificate will show the positional performance of the student for each subject taken.

Results for CBSE and CISCE examinations can be accessed online. In both cases, you will need the student roll number (i.d. number) to verify results. The CBSE also administers Teacher, All-India Engineering and Medical/Dental Entrance Examinations, and those results can also be accessed from the website.

CBSE: http://cbseresults.nic.in/ [19]
CISCE: http://cisce.examresults.net [20]
Gujarat: http://www.gseb.org/ [21]

What to Request for Incomplete Secondary Education

For students who are applying for an undergraduate place while in their last year of secondary studies and who have not yet taken Standard XII examinations, documents that can be requested include:

Converting Secondary Grades from India Image 9: Table showing the required documents from India for incomplete secondary study [22]

Sample Documents

Please click here [23] to view the sample documents.

Gujarat Secondary and Higher Secondary Education Board

  1. Issued by the Gujarat Secondary & Higher Secondary Education Board.
  2. The name of the qualification is the Secondary School Certificate Examination (completion of Grade X) and the examination was taken March 2006.
  3. The certificate was issued June 1, 2006 and the document is signed and stamped by officials from the Gujarat state board.
  4. The student earned the qualification with distinction (above 70 percent). State boards typically distinguish pass grades with additional divisional classifications.
  5. This internal WES stamp denotes that the document was received directly from the state board and has been authenticated.

Gujarat Grade X Examination Results (Mark Sheet)

  1. The document is issued by the Gujarat Secondary & Higher Secondary Education Board. At this point the student is not yet streamed and is following the Grade X general education curriculum.
  2. Marks earned in the Secondary School Examination (SSC, Grade X) that the student has taken externally.
  3. The first five courses on the mark sheet are the externally examined courses. The courses with the codes 64 & 65 are internally examined and do not count towards the overall GPA.
  4. The total of the first five courses on the mark sheet are expressed out of the total possible marks. In this example, the student scored 348 out of a possible 500 (74.57%).
  5. The student’s overall mark (74.57%) is considered a pass with distinction.

Gujurat Higher Secondary Certificate (Grade XII)

  1. Issued by the same board (Gujarat Secondary & Higher Secondary Education Board) as the examples above.
  2. The name of the qualification is Higher Secondary Certificate (Grade XII)
  3. The examination was taken two years after the student’s Grade X examinations (2008 vs 2006), which is an accurate and logical timeline. Again, the document is stamped and signed by officials from the Gujurat board.
  4. The certificate shows that the student passed with distinction (above 70%).

Higher Secondary School Certificate Examination Results (Statement of Marks)

  1. While different states may have different formats, the information on the documents should be essentially the same.
  2. Statement of Marks or Mark Sheet for the HSC taken in 2008.
  3. The student was examined in the General Stream.
  4. The student took the standard XII curriculum, which consists of two languages and four electives with a stream in business (economics, communications, statistics, and accounting). All of these courses will count in the overall GPA.
  5. The student scored 75.86% (531 out of 700), which is a very high grade – earned with distinction – in the Indian grading system.

Envelope

  1. This is the envelope that the HSSC documents were sent in. It was sealed and sent directly from Gujarat, with a stamp on the seal. On the flap, there is a stamp stating that the documents inside were verified by the General Secretary of the Board. The envelope is not postmarked because it came in a courier package (picked up by the student or a relative from the Board and couriered for the purposes of expediency). This is frequently how documents will arrive. As long as the envelope inside the courier envelope is sealed and stamped, then WES will accept the documents as authentic.

Central Board of Secondary Education (CBSE)

  1. The CBSE is the largest of the All India Boards.
  2. The qualification is the All India Senior Secondary Certificate Examination (Grade XII).
  3. The certificate states the courses that the student has been examined in.

CBSE Examination Results

  1. The first five courses are externally examined, and the final three (codes 500, 502, 503) are internally examined at the secondary school. Grades for the internally examined courses are not expressed on the mark sheet. From the student’s course load (Physics, Chemistry, Biology, Computer Science), it is evident that s/he was in the science stream.
  2. Only the positional grades are expressed for the internally examined courses.
  3. The CBSE does not award divisions. It is a straight pass or fail (in this case a pass).

CBSE Roll Number Verification

  1. Using the roll number of the student from the mark sheet (blanked in the sample document for privacy purposes), documents and examination results can be verified online. The example here is a print out of the screen shot from the CBSE. The Council for Indian School Certificate Examinations (CISCE) also has an online verification system.
  2. In this case, the verification is for Senior School Certificate Examination results.
  3. The examination was taken in 2008.
  4. Results are expressed in the same way they are on the mark sheet with just positional grades for internally examined subjects.

CBSE Envelope

  1. Again, this is a sample of how WES typically receives academic documents. In this case, we have an official CBSE envelope with a back flap that was stamped by the board.

Council for the Indian School Certificate Examination (ISC Grade XII)

  1. This is the second largest of the All India boards (after the CBSE).
  2. The certificate for the CISCE is known as the Pass Certificate and no divisions are awarded.
  3. The credential is known as the Indian School Certificate, representing the completion of the secondary cycle.
  4. The examination results are expressed in the positional format on the Pass Certificate.

Envelope

  1. The documents should come in a sealed official envelope. Typically, the CISCE will include in the envelope a document expressing the contents of the package. In this example, documents from Grade X and Grade XII were included.

Incomplete Study

  1. In this example from Kishinchand Chellaram College, the student has not yet been examined in Grade XII, so the transcript is issued by the school attended.
  2. The document is a sample of an intermediate transcript revealing what the student has completed up to the time of the document request.
  3. In this case, the student was enrolled in Grade XII (having completed Grade XI, with a pass in the Standard XI examinations).
  4. First year marks and first semester marks for the second year (Grade XII) are expressed on the transcript.
  5. Signed by the school official.

Envelope

  1. For incomplete study, the mark sheet will come from the school attended as opposed to the board, as would be the case for completed study.